Practice Administrator

Private Practice - Great Opportunity

Practice Manager/Administrator

Birmingham, AL


Position Description

The Practice Manager reports to the Managing Physician and is responsible for managing daily operations of the practice, clinical and administrative staff, including patient access and experience, personnel management, revenue cycle management and ensuring policies and procedures are followed. The Practice Manager leverages administrative and clinical knowledge to coordinate efficient operations management.

Primary Duties and Responsibilities

The individual in this position will be responsible for, but not limited to the following:

  • Oversees coordination & execution of all aspects of daily operations of the practice entities including patient access-schedule and flow, front desk operations, revenue cycle support, IT systems & software including EHR/PMS-IT hardware & software functionality and data management, HR functions including recruitment and onboarding, analysis & reporting, KPI analysis & reporting, Provider, PSR, Clinical & Surgical Services scheduling assignments.
  • Supervises staff including patient access/front office, revenue cycle, clinical services-technicians and surgery scheduling.
  • Monitors, compiles and reports practice performance metrics and key performance indicators (KPI) and variances monthly at calendared physician shareholder meeting.
  • Ensures patient scheduling optimization and alignment with provider template capacity and operational forecast & KPIs.
  • Supervises development and administration of provider and staff schedules for meeting daily patient care requirements with high patient satisfaction.
  • Ensures full, trained staffing levels are achieved and maintained through recruitment, hiring, performance management and retention of staff. Resolves employee grievances and personnel issues and creates high levels of employee satisfaction.
  • Develops employees with focus on growth and succession for a career path.
  • Guides employees through challenging HR situations and helps them avoid common pitfalls that can further complicate the situation.
  • Maintains and utilizes current knowledge of ophthalmic ICD-10, Medicare, HCPCS, third party payor and CPT coding and compliance issues to meet practice objectives.
  • Demonstrates continual improvement in coding, billing and collections procedures.
  • Reviews and ensures compliance with MIPS requirements and reporting.
  • Manages and coordinates maintenance and repairs of office equipment and facilities.
  • Administers systems and controls to ensure that all receipts, payments and handling of practice monies is done using generally accepted accounting procedures. Manages bank reconciliation and deposits.
  • Manages employee time, payroll and business taxes as required.
  • Reviews, maintains and updates all office insurance requirements including but not limited to business insurance, malpractice insurance, worker’s compensation and health/dental insurance.
  • Assures compliance with OSHA, HIPAA, CMS and other state and federal healthcare regulations. Compiles with Confidentiality Agreement as signed.

Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

Minimum Education and Experience

  • Bachelor’s Degree in Business or healthcare discipline with 3 years of experience in medical practice management, ophthalmology preferred; 3-5 years of prior like practice management experience may be substituted.
  • Demonstrated experience and successive growth and accomplishments in healthcare operations management.

Information Technology Skills

  • Proficient with Microsoft Products: MS Excel, MS Word, MS PowerPoint.
  • Proficient with high-speed data transmission and telecommunications hardware and software.
  • Within 4 weeks of hire must be proficient with AdvancedMD, Nextech MDI Intellichart Pro including but not limited to standard template reports, data extraction, SQL custom data production.
  • Within 4 weeks of hire must be proficient with QuickBooks.

Compensation Ranges

Office Manager

Level I Experience (2-4 Years) Salary Range: $65,000 – $85,000*

Level II Experience (3-6 Years) Salary Range:  $75,000 – $95,000*

Level III Experience (>6 Years) Salary Range:  $85,000 – $105,000*

*Participation in Annual MBO & Employee Incentive Compensation Plan


Interview Today! Call or email Amory today to arrange for an interview.

Phone: (540) 491-9206


ETS Vision specializes in recruiting Optometrists, Ophthalmologists, and Practice Leadership positions for top practices across the country. All conversations and inquiries are completely confidential. All fees are paid by the client (hiring/selling practice). If you are now or will be seeking an opportunity, send your resume/CV TODAY!

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